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During this Microsoft Word 2016 training tutorial video, we will talk about working with numbers and show you how to change the number formats, alignment, and set numbering values. It’s easy to create a numbered list in MS Word 2016. We’ll show you how.
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We are working in module 3 and we’re talking about character formatting in this module. We’re all the way down to section 6 where we’re going to talk about a little bit about working with numbers.
You’re going to have times when you have different lists that you’d like to number and sometimes you want a number 1, 2, 3, sometimes you’d like to number using the alphabet. There’s different ways you can number. You’ll also be able to number paragraphs. So let me show you a little bit about how numbering works. I’m here in a blank document and what I’d like to do is go ahead and create a list so that I can number the list. I’ll start with Allen, Bob, Carol, and Doug. Now I’m going to go ahead and select my list and what I’d like to do is come up to the Numbering button which is under this Paragraph grouping. You can see the Numbering button right here. And I’ll just click on it and you’ll see now that my list is numbered. If I click after the last name and I hit the Enter key notice I get the next number in the list. And as long as I’m typing something next to it then I’m going to keep getting the next number.
Let’s say I’m on number 7 here and I decide I don’t want this number 7. I can do a couple of things. I can use the Backspace key on my keyboard or I can go up and turn off the Numbering button. I did not have to create the list first. I could have actually turned on the numbers before I ever started and then it would work the exact same way.
I’m going to go ahead and select my list again, and by the way when you select your list you’ll notice that it doesn’t select the actual number on the left. That’s okay. It knows whatever you do that it’s going to affect the numbers and not the text next to it. There’s going to be times when you want to number based on the alphabet. Maybe you want ABC’s or maybe you want Roman Numerals, 1st, 2nd. There’s different ways you can format the numbers. You’re going to find those formats back under your Numbering button there’s an arrow to the right. First you’ll see a list of the recently used number formats at the top. So if you needed to access one of those again you could. And then you’ll see the Numbering Library. The first option in the numbering library is None. That’s how you’d actually turn off the numbers. But notice here’s some other choices I could choose. Here’s my ABC if I want, here’s my Roman Numerals. Let’s say I go with ABC for now and you can see now that they’re numbered with the alphabet.
Let me show you a couple of other options you’ve got with numbering. At the bottom of this list just notice the Change List Level. We’re actually going to look at that when we get over to section 8 because that’s where you work with outlining. Let me go ahead and click on Define New Number Format.
Here’s the current number style you’re using and you can see a preview of it right here. If you want to choose another number style you can choose from the dropdown list. And some of these are new. They were not under the library that you were looking at earlier. So here you can see 01, 02, 1st, 2nd.
Let’s say you want to change your font. These are all of your font options. So you could have bold if you wanted or if you wanted a larger size or red numbers, for example. All those same options we looked at for fonts you can do with the actual numbers themselves. You’ll notice when I click OK now I have red letters over here or numbers as you want to call them.
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